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Legal Assistant - Family Law, Immigration, Real Estate

Posted On: Wednesday, May 19, 2021

Job Description

The Virginia Beach office of Pender & Coward seeks a qualified Legal Assistant to perform a variety of duties in support of our Family Law, Immigration, and Real Estate practice groups.
This is a full-time position, 40 hours per week. Candidates should possess a minimum of two years of relevant work experience, proficiency in Microsoft Office applications, and typing skills at a level of 65 WPM. The ability to establish and maintain effective working relationships and excellent interpersonal and communication skills are essential.

RESPONSIBILITIES:

  • Acts as liaison between current and potential clients and the attorneys by maintaining continual communications via email, telephone, and in person. Follows up with clients regarding status of cases, appointments, billing, etc.
  • Prepares routine correspondence, pleadings, discovery documents, reports, and letters,
  • Maintain attorney calendars; schedules and follow up on all appointments (i.e., courts, clients, case work, and potential clients).
  • Responsible for ensuring timely filing with the courts and assisting attorneys in preparation for court appearances. Maintain court schedule and other case deadlines.
  • Opens, organizes, maintains, and closes paper and electronic client files.
  • Assists with discovery and document organization.
  • Creates binders to organize and index all documents for a particular case.
  • Prepares and sends billing statements monthly.
  • Inputs timekeeper data.
  • Performs a variety of other tasks as assigned.

QUALIFICATIONS:

  • Minimum of two years of relevant work experience in a professional office setting or a combination of relevant work and educational experience.
  • Familiarity with Virginia courts and their procedures
  • Proficiency in Microsoft Office and document management software
  • Typing at a level of 65 WPM.
  • Operational knowledge of standard office equipment including copier, scanner, telephone, and dictation/transcription equipment.
  • Demonstrated understanding of legal terminology.
  • Exceptional organizational skills with the ability to multi-task and meet tight deadlines.
  • Proven meticulous attention to detail and proofreading skills.
  • Demonstrated proactive approach to problem-solving with strong decision-making capability.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
  • Expert level verbal and written communication skills.
  • Ability to establish and maintain effective working relationships with clients, attorneys, co-workers, and other outside professionals.

COMPENSATION:

Range: based on experience; hourly with overtime pay.